Records Management

General Records Schedules

General Records Schedules list most records produced by UW-institutions or the Wisconsin Department of Administration, and they include:

• a description of the record,
• its retention period (how long you must keep it),
• the method of disposal or transfer,
• a directive on copies, and
• if the record contains confidential information.

It is written on a UW-system or State Agency level and applies to all schools that opt in to the schedule or all relevant State Agencies.

How do I know which GRSs apply to me?

Most GRSs have something for every department. Receipts, minutes, personnel records, email, and other records are produced universally. Take a look at likely GRSs to find your records.

The following are valid GRSs for UW-Parkside:

• Academic Advising General Records Schedule
• Administrative Records General Records Schedule
• Budget and Related Records General Records Schedule (DOA Schedule) 
• Business Communication General Records Schedule
• Financial Aid General Records Schedule
• Fiscal and Accounting General Schedule
• Health Services General Records Schedule
• Human Resource and Personnel Systems General Records Schedule  
• Information Technology General Records Schedule
• Library and Archival Records
• Payroll and Benefit General Records Schedule
• Police and Parking General Records Schedule
  • Police and Parking Addendum
• Research Records General Records Schedule
• Residential Programs General Records Schedule
• Risk Management General Records Schedule
• State Purchasing and Procurement General Records Schedule
• Student Records General Records Schedule
• Student Records Reference Chart

Contact Rebecca Robbennolt with any questions.

Records Retention/Disposition Authorization

RRDAs are guidelines written for one specific type of record produced by one office at UW-Parkside.

Currently Valid UW-P RRDAs