Records Management

General Records Schedules

General Records Schedules list most records produced by UW-institutions or the Wisconsin Department of Administration, and they include:

• a description of the record,
• its retention period (how long you must keep it),
• the method of disposal or transfer,
• a directive on copies, and
• if the record contains confidential information.

It is written on a UW-system or State Agency level and applies to all schools that opt in to the schedule or all relevant State Agencies.

How do I know which GRSs apply to me?

Most GRSs have something for every department. Receipts, minutes, personnel records, email, and other records are produced universally. Take a look at likely GRSs to find your records.

The following are valid GRSs for UW-Parkside:

• Academic Advising
• Administrative Records
• Budget and Related Records (DOA Schedule) 
• Business Communication
• Financial Aid
• Grant and Related Records
• Health Services
• Human Resource and Personnel Systems
• Information Technology
• Legal Affairs
• Library and Archives
• Payroll and Benefit
• Police and Parking
  • Police and Parking Addendum
• Research Records
• Residential Programs
• Risk Management and Related Records (including Worker's Compensation)
• State Purchasing and Procurement
• Student Affairs
• Student Records
  • Student Records Reference Chart

Contact Rebecca Robbennolt with any questions.